Methods

Time-Tracking Methods

One System.
Multiple Ways to Track Time

— Because No Two Workplaces Are the Same.

Construction sites, offices, warehouses and mobile crews all work differently. WorkFlex360 offers multiple time-tracking methods so you can choose exactly what fits your operation.

All Available Methods
Built for German Labor Law
All time-tracking methods are compliant with §16 ArbZG, GDPR (DSGVO) and TTDSG. Hosting in Germany (Hetzner). Audit-ready reports for Finanzamt & Zoll.
Method Hardware Offline Shared device Best for
App (Manual/GPS) No hardware Optional Personal use Offices, remote
Web Check-In No hardware Online only Personal use Admin, low risk
NFC Tags Phone required Yes Not shared Field teams
NFC Cards Tablet / Terminal Yes Shared No smartphones
Kiosk (Tablet) Tablet Yes Shared Medium traffic
Terminal K101H Terminal Yes Shared High traffic
Mobile App (Manual + GPS)

Employees clock in using the WorkFlex360 mobile app on their own phone.

How it works
  • Manual start / end of work
  • Optional GPS verification at clock-in
  • Works online and offline
Best for:

✔ Small teams ✔ Offices ✔ Remote or hybrid work ✔ Trusted environments

Not ideal if:

✖ Employees don't have smartphones ✖ You need physical presence confirmation

👍 Often used as a starting point.
Web Check-In (No Hardware)

Clock-in directly from a browser on a computer — no app, no device.

How it works
  • Login via web panel
  • Manual clock-in / clock-out
  • Full reporting and audit trail
Best for:

✔ Administrative staff ✔ Office-based roles ✔ Low-risk environments

Not ideal if:

✖ Physical presence must be verified ✖ Employees work across job sites

👉 No hardware required.

Ideal when simplicity matters more than control.

NFC Tags (Tap Your Phone)

Employees scan an NFC tag with their phone to clock in and out.

How it works
  • One tap: start / end shift
  • Works 100% offline
  • Location defined by tag placement
Best for:

✔ Construction sites ✔ Field service ✔ Mobile crews ✔ Temporary locations

Why companies choose it?
  • 2-second clock-ins
  • No batteries, no maintenance
  • Prevents "clock-in from home"
👍 Most popular choice for teams in the field.
NFC Cards (Personal Identification)

Each employee uses an individual NFC card instead of a phone.

How it works
  • Card is scanned on a phone, tablet or terminal
  • Works offline
  • Each card is assigned to one employee
Best for:

✔ Employees without smartphones ✔ Shared devices ✔ Leasing workers and subcontractors

Using Your Own NFC Cards Using WorkFlex360 Branded Cards
Best if you already use NTAG-compatible cards and branding is not important.
  • Subcontractors
  • Shared locations
  • Environments with many rotating workers
👍 Functionality is identical. Branding improves operational clarity, not system behavior.
Kiosk Mode (Tablet)

A tablet used as a shared clock-in point.

How it works
  • Tablet mounted at entrance or site container
  • Employees use NFC tags or NFC cards
  • Android OS with remote management
Best for:

✔ Warehouses ✔ Production halls ✔ Logistics centers ✔ High employee traffic

Why companies use it?
  • Tamper-resistant
  • Durable (IP66)
  • Designed for harsh environments
👉 Choose it when consumer devices are not enough.
Industrial Terminal K101H

A fixed, industrial-grade NFC time clock terminal.

How it works
  • Central clock-in point
  • Power-over-Ethernet
  • Shared access for many users
Best for:

✔ Medium employee traffic ✔ Temporary offices ✔ Site containers ✔ Shared entry points

Why choose tablet instead of terminal?
  • Lower cost
  • More flexible
  • Faster deployment
👉 A middle option between phones and industrial terminals.
Real-World Example
German production company (Berlin)
Legal & Technical Compliance (Germany)
GDPR / DSGVO
TTDSG compliant
Hosting in Germany (Hetzner)
Audit-ready reports (PDF and XLS)
GDPR / DSGVO
TTDSG compliant
Hosting in Germany (Hetzner)
Audit-ready reports (PDF and XLS)
Reports include:
• Arbeitszeitnachweis (§16 ArbZG) • Stundenzettel (DATEV-compatible) • Overtime reports